#1 : How to add a workshop in Boardle.io? 😃

By Boardle team - 10 July 2020

Hi and welcome on Boardle.io 👋

We are very delighted to welcome you in the tool and present you the first step to contribute and inspire facilitators of the world!

Even we hope our process is easy to add a workshop in Boardle.io, we would like to present each step and explain good practice to add a workshop in the tool.

Ready to succeed in your first contribution? Let’s go!🚀

1. Sign up to add your first workshop 🙍‍♂️


To add your workshop in Boardle.io, you have to sign up. This sign up allows to create your profile and attach it your workshops.


To succeed in :
  1. Click on the button “Add a board” on the right corner
  2. Click on the button “ Sign up” under the “Sign-in” button
  3. Add your e-mail address
  4. Add a Password
  5. Confirm your Password
  6. Feel free to check “remember me” so you don’t have to do this every time you come to Boardle.io.

It’s finished for this first step, you have created your account! 🙌

2. Add your workshop 🚀


Now you are connected, you can add your workshop. To do that, you need to complete some elements. Don’t worry, it’s very simple!

  1. Complete the name of your workshop
  2. Pick the tool used to design this workshop
  3. Add the “link to the board”

Boardle.io
is based on workshop you create in the platform like Miro, Mural or others. The tool proposes to the facilitators to access to the preview of your work. To do that, we use the public link to your workshop.

That’s why you have to :
  • Make your workshop public in your whiteboard tool (Mural, Figma)

In Mural, you can :
  • go to export template
  • share as a template
  • Identify the public link
  • Copy and paste it in the “link to the board” placeholder in Boardle.io

In Miro, you can :
  • Lock all the content
  • Go to the share button
  • Go to “anyone with the link” section and switch the parameters to “Edit”. Facilitators will copy and paste your template without change anything
  • Identify the public link
  • Copy and paste it in the “link to the board” placeholder in Boardle.io

In Figma, you can :
  • Duplicate your template in a specific file.
  • Go to the share button
  • Go to “anyone with the link” section and switch the parameters to “Edit”. Facilitators will copy and paste your template without change anything
  • Identify the public link
  • Copy and paste it in the “link to the board” placeholder in Boardle.io

4. Add a static image to illustrate your work

To present your work in the library, we need to use a static image of your workshop. Unfortunately, the previous link you added don’t allow us to generate it. That’s why you have to add one with :
  • A simple image URL that you can copy and paste in the library of your whiteboard tool.
  • Or upload a workshop image from your device

5. Add the source of your workshop: It’s possible to add the source of the workshop you used to create the new one.

6. Add a description

This description is very important because it will be very useful to all facilitators using your template. We propose you to complete a framework based on the golden circle of Simons Sinek who allow keeping a good content structure. (This framework need to be improved, of course, don’t hesitate to share your feedback🙌)

Here is an example of a workshop description :


What?
Crazy 8' is an extremely fast method of ideation, the goal is to draw the maximum number of ideas more or less feasible.
Why do this workshop?
This workshop allows a team to explore a different way to solve a problem or respond to opportunity (How Might We). It’s very useful to unblock a team if no solution is found or to help a team to prioritize.
How do this workshop?
Each participant :
Takes two A4 sheets: one for taking notes and the other for drawing.
Fold the second sheet to create 8 squares: fold the sheet in 2, then again in 2, then again in 2 to have 8 squares of the same size.
Immerse himself for 5 minutes to go through all the work done and take notes on the first sheet: walk through space, consult the boards on Mural, all research element and take notes in order to have all the issues in mind before the idea.
The sprint master have to introduce the activity and don’t forget the time timer (5') which should be highlighted.
Once the immersion is over, participants take the second paper, checking that everyone has their sheet folded.
Launch the activity in tandem with the time timer (8') that will have to be highlighted!
Remind the time remaining every minute (create little stressful atmosphere)!
At the end of the activity, ask each participant to give a title to each of their ideas and use capital letters.
Tips for facilitators :
Don’t hesitate to add a warm-up before the crazy’8 to create a dynamic moment
Remind people rules about brainstorming
Remind people the sens is more important than the drawing
As we have already said, we need to question the framework and perhaps imagine something shorter, but still useful. To complete you can Add images, related link …

👏Well done! You finished the most difficult part of the job! But it’s not finished👏

7. Add Tags to categorise your workshop

With simple words, you can simply give contextual information about your workshop. Tags can be useful for facilitators will use the search engine. Tags will allow to find easier your workshop.

👏Congrats! you’ve completed your profile! 👏