Why do this workshop?
This is a great format for democratically setting and running the agenda of a meeting.
The team work together to brainstorm then vote to choose the agenda items, discussing each one in order.
How to run this workshop?
- Select a theme for the meeting and write it at the top of the board - this is optional.
- Have everyone add sticky notes with ideas to the topics section. There is no limit on the number of sticky notes each. (10 minutes)
- Have participants introduce each sticky note, a sentence or two about each (10-15 minutes).
- Hold a voting round with three votes per person – you decide (5 minutes).
- Rank the more popular topics higher in the “To Discuss” column. This is your meeting agenda.
- Move the top item into the middle "Discussing" column and set the timer for five minutes — or whatever length the group determines is reasonable. This is the initial timebox for discussion.
- When the time limit is reached, ask participants if there’s interest in continuing the discussion. If so, set the timer for a shorter duration and continue discussing. You can repeat this step if the group want to keep discussing.
- When the discussion is finished, move its card to the right “Discussed” column. Bring the next highest card over from “To Discuss” into “Discussing” and repeat the process.
- When all topics are discussed or you are running out of time, elicit action items from the group to wrap up the session.
